Invite Users
Add team members to your organization by sending email invitations. Invited users can access shared projects, environments, and data stores based on their team membership and permissions.
Send an Invitation
Navigate to Hi, <name> in the top-right menu
Select Manage <organization>
Open the Invitations tab
Enter the user's email address
(Optional) Assign them to teams
(Optional) Grant admin privileges
Click Send Invitation
The recipient receives an email with a link to join your organization. If they don't have a Valohai account, they'll create one during the invitation flow.
Team Assignment
Assign users to teams during invitation to grant immediate access to team-owned projects and resources:
No teams: User has access only to their personal projects and organization-shared resources.
One or more teams: User inherits permissions from all assigned teams, including:
Access to team-owned projects
Shared environment quotas
Team-specific data stores
You can modify team membership later in the Members tab.
Admin Privileges
Admin users can:
Invite and remove users
Create and manage teams
Configure environments and scaling rules
Manage organization settings and billing
Access all projects in the organization
Grant admin access carefully. Admins have full control over the organization, including the ability to delete projects and modify security settings.
Multiple Invitations
Send invitations to multiple users at once by repeating the process. Each user receives a separate invitation email.
For bulk user provisioning, consider setting up Single Sign-On to automate user management.
Manage Existing Users
After users join, manage them in the Members tab:
Promote to admin:
Go to Members tab
Find the user
Click the admin toggle
Confirm the change
Modify team membership:
Click the user's name
Add or remove teams
Save changes
Remove user:
Find the user in Members
Click remove
Confirm removal
Removed users lose access to organization projects and resources immediately.
Invitation Status
Track pending invitations in the Invitations tab:
Pending: Email sent, user hasn't accepted yet. Resend if needed.
Accepted: User joined the organization. They now appear in the Members tab.
Expired: Invitation link expired (typically after 7 days). Send a new invitation.
SSO Users
If your organization uses Azure AD or Okta SAML, users may be added automatically based on your SSO configuration.
Automatic provisioning: Users who log in via SSO are automatically added to your organization if they match your access grants.
Team mapping: Configure SSO to automatically assign users to teams based on their SSO group membership.
Manual invitations still work: You can still send email invitations to SSO users. They'll be prompted to use SSO login when accepting.
See Azure AD or Okta SAML setup guides for automatic team mapping configuration.
New User Onboarding
After users join, guide them to:
Complete their profile: Set up two-factor authentication if required
Generate API tokens: For CLI and programmatic access
Join relevant projects: As collaborators or through team ownership
Review documentation: Share Getting Started guides
Invitation Best Practices
Assign teams during invitation: Saves time compared to adding users to teams separately.
Set expectations: Let users know which teams they're joining and what projects they'll access.
Use admin sparingly: Grant admin only to users who need full organizational control.
Track invitations: Check the Invitations tab periodically to follow up on pending invitations.
Clean up expired invitations: Remove old pending invitations and resend if needed.
Related Topics
Create Teams — Organize users by department or project
Azure AD SSO — Automate user provisioning
Team Quotas — Control resource access per team
FAQ — Common questions about user management
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